💰 Use Case: Cash-Up & End-of-Day Checklist

Ensuring accurate daily cash reconciliation is crucial for maintaining financial integrity in your store. 🏪 Implementing a structured Cash-Up process at the end of each day helps prevent discrepancies and safeguards against errors or theft. 🔒

Here’s how you can set up a daily recurring Cash-Up checklist using Atobi.

In This Article:

Create the Cash-Up Article

Publish & Schedule the Article

Monitor & Review Responses

Key Takeaways

Create the Cash-Up Article

1. 📌 Access Article Studio & Create the Article:
   • Navigate to Article Studio in your Atobi dashboard.

   • Click on Create Article - If you need to know more about creating articles, find everything you need to know here!

     📝 Add Action Blocks - Money Block:

   • Amount Expected
     • Add Action Type: 💶 Money Block
     • Title: "Amount Expected"
     • Description: "Enter the total value of POS transactions made since the last Cash-Up."
     • Set Settings: Private, Mandatory, Completion required by one member per location.
   • Amount Counted
     • Add Action Type: 💶 Money Block
     • Add Title: "Amount Counted"
     • Add Description: "Count all cash in the register. Enter the total amount."
     • Set Settings: Private, Mandatory, Completion required by one member per location.
   • Additional Comments (Optional)
     • Add Action Type: 💬 Open Question
     • Add Title: "Additional Comments (Optional)"
     • Add Description: "Provide any additional notes or explanations regarding the cash-up process."
     • Set Settings: Private, Optional, Completion required by one member per location.

1. 📂 Categorize Actions:
   • Assign the category "Cash-Up" to all actions for easy tracking.
   • Note: Only users with Owner permissions can create new categories.

Make it Recur, then Publish or Schedule the Article

🎯 Set Audience & Channel:

• Select the appropriate channel for the article.
• Choose the right audience (e.g., "All Store Staff") responsible for completing the checklist.

⏳ Configure Recurrence:

• In the Summary section, set the checklist to recur daily at the end of your store’s operating hours.
• Select the days the checklist should be active based on your store’s schedule.

✅ Finalize & Publish:

• Review all settings.
• Click Save & Publish to activate the recurring checklist.

Monitor & Review Responses

📊 To ensure compliance and address any discrepancies, regularly review the submitted checklists using the following options:

🔍 Option 1: Insights Page

• Go to Article Studio.
• Select the Cash-Up article and open the Insights tab.
• Click on Answers to view responses. Use filters to sort by location or role as needed.

📊 Option 2: Compliance Dashboard

• Navigate to Dashboards.
• Select Compliance from the dashboard menu.
• Filter by the "Cash-Up" category to view relevant data.
• Export responses as CSV or Excel files for further analysis or reporting.

Key Takeaways

✔️ Set up a structured daily Cash-Up process to prevent errors and financial discrepancies.

✔️ Use Atobi’s Article Studio & Actions to create an interactive checklist.

✔️ Automate recurring checklists to ensure consistency.

✔️ Monitor responses in real-time through the Insights Page & Compliance Dashboard.

✔️ Save time with Article Templates for recurring processes - find out more about Templates here!