✍️ How to Create an Article in Atobi
Creating engaging and informative articles in Atobi is quick and easy! 🎉 Follow these steps to craft your first article and keep your team informed. 👇
In This Article:
📚 Creating Your Article
Every article is a fresh canvas where you can add whatever blocks you want. Working with articles, you have these options available:
- 🧱 Building the content.
- 🗣️ Add language variations of the article.
- 🧑🎨 Add collaborators that can help with building content and/or translating.
- 🧑🏿🤝🧑🏻 Define the audience of the article
- 📲 Publish the article.
- ⏩ Forward a copy of the article to external teams.
Let's go through the steps together 😊
Note: You must have been granted permission to access the Article Studio. If you don’t see Article Studio, contact your local administrator.
📚 Building Your Article
Creating engaging and informative articles in Atobi is quick and easy! Follow these steps to craft your first article and keep your team informed.
- Open Article Studio:
- Click Article Studio from the sidebar menu.
- Click Create Article to start a new one.
- Add the Essentials:
- 🖼️ Cover Photo: Click Add cover photo to upload an image - this image will be the first thing your audience sees.
- Recommended Ratio: 2.1:1
- Recommended Size: 1600x725px (optimal for best quality).
- Minimum Size: 800x360px
- 📝 Title: Enter a short, clear title that grabs attention.
- 🖼️ Cover Photo: Click Add cover photo to upload an image - this image will be the first thing your audience sees.
🎔 Best practice: Keep the title concise and positive for better engagement!
🧱 Adding Content Blocks
Now it’s time to add the building blocks! Atobi gives you a range of options to create content that fits your needs:
- ✍ Text Blocks
- Drag & drop a text block into your article.
- Format your text (bold, italic, underline, or add links).
- 🎥 Media (Images, Videos, GIFs)
- Upload images/videos/GIFs from your device or via a link.
- Max file size: 500MB
- 📸 Images:
- Recommended Orientation: Horizontal visuals are preferred, as vertical images can dominate the screen on mobile devices unless they serve a specific storytelling purpose.
- 🎬 Videos:
- Note: Ensure videos are optimized for smooth playback across devices.
- 📎 Attachments
- Add PDFs, files, or links to support your article.
- Tip: Attach reference documents for easy access!
- 🔗 Article Linking
- Search for and link other articles directly in your content.
- Note: If forwarding to external teams, article links won’t be visible.
Where Atobi really shines is in Actions—a powerful way to engage your audience with to-dos, feedback, and more.
✅ Types of Actions You Can Add:
- Task – A simple to-do list for tracking progress.
- Media Task – Request team members to upload images.
- Quiz – Test knowledge with multiple-choice questions.
- Open Question – Gather feedback or opinions.
- Yes/No Question – Get quick responses.
- Poll – Collect fast feedback from your team.
- Money Block - Ensure accuracy in the cash register.
⚙️ Settings for Actions:
- Answer Visibility – Make responses public (for everyone) or private (only visible to editors).
- Mandatory or Optional – Decide if actions are required for completion.
- Deadline or Recurring – Set due dates or make tasks repeat automatically - click here to know more!
- Sequential – Require users to complete actions in a specific order - click here to know more!
To unveil all the secrets about Actions, click 🔗 here 🔗!
💡 Best Practice: Running a product recall? Add a Task with a deadline to track completion across locations.
📝 Article Status
While working on an article, you might need to pause and work on something else.
Or maybe you are waiting for a colleague to help with some part of it (to know more about “Collaborators,” click here).
An article can have one of four different statuses:
- Draft: The article is still being worked on and has no scheduled publication date.
- Live: The article has been published and is visible to your audience.
- Scheduled: A publication date has been set, but the article is not yet live.
- Archived: The article is no longer live and is unavailable to your audience. It can be moved back to Draft and republished if needed.
💡 Tip: Can’t find an article? Use the Search for Article function at the top of the screen to quickly locate it.
📌 Article Templates
Do you regularly use the same content, like product recalls, weekly price changes, or store visit checklists? Instead of recreating these from scratch, use Article Templates to save time and streamline work.
Learn how to:
📌 Create a Template
- You can convert any article into a reusable template. Here’s how:
- Open the article that you want to convert.
- Ensure the article is in Draft status (only draft articles can be turned into templates).
- Tip: If the article is Live, duplicate it first and then convert the duplicated version into a template.
- Click the Options menu (top-right corner).
- Select Convert to Template and follow the steps.
✨ Your article is now available as a template in the Template Gallery for all members with Article Studio access!
📌 Find and Use Templates
Instead of starting from scratch, use a template to save time!
- Go to Article Studio.
- Click Template Gallery.
- Browse the available templates and select the one you need.
- Click Use this Template to create a fully customizable copy.
✨ Now you have a ready-made structure that you can modify as needed!
🌍 Additional Features
- 🌍 Language Variations: Add translations of your article for different regions.
- 👥 Collaborators: Invite team members to help you build, edit, or translate the article.
- 🎯 Define Your Audience: Choose which group of people should receive the article.
- 📢 Publish & Share: Once you’re happy with your article, publish it or forward it to external teams for further distribution.
✨ Why Use Atobi Articles?
Atobi’s Articles aren’t just about sharing information—they’re a powerful tool for engaging your team, improving communication, and streamlining workflows. Here’s why you should start using Atobi Articles today:
📢 1. Simplifies Communication
✔️ Quickly share important updates, announcements, and company news in a structured format.
✔️ Ensure everyone stays informed, no matter their location.
Example: Need to communicate a new company policy? Post an article so all employees can access the latest information in one place! 📢
📚 2. Enhances Learning & Training
✔️ Onboard new employees faster by providing training materials in an easy-to-follow format.
✔️ Combine text, images, videos, and quizzes to create engaging learning experiences.
Best Practice: Use Sequential Actions to guide employees step-by-step through structured training programs! 🎓
🎯 3. Boosts Employee Engagement
✔️ Turn passive reading into interactive learning with quizzes, polls, and actions.
✔️ Keep employees engaged by tracking progress and completion rates.
Example: Want to check if employees understood a new product update? Add a quiz at the end of your article to reinforce learning! ✅
📊 4. Keeps Information Organized & Accessible
✔️ Store all essential knowledge in one place—no more lost emails or scattered documents!
✔️ Use Categories & Channels to ensure articles are easy to find for every team member.
Best Practice: Structure your content using Templates to make article creation quick and efficient! 🚀
🔄 5. Supports Ongoing Improvements & Collaboration
✔️ Edit and update articles at any time to keep content relevant and up to date.
✔️ Collaborate with team members by assigning multiple editors to an article.
Example: Need input from different departments? Add collaborators so they can contribute directly to the article! 🤝
🚀 Ready to Get Started?
✔️ Create engaging articles that educate, inform, and inspire your team.
✔️ Boost collaboration and ensure your content stays fresh and relevant.
✔️ Enhance learning and communication with interactive tools and easy-to-use templates.
💡 Now, go ahead and start creating your first Atobi article! 🎉🚀