✍️ How to Create an Article in Atobi

📌 Atobi's Articles are designed to connect your team with the information, requirements, and actions they need to move your business forward. Whether you're sharing product training, important announcements, campaign rollouts, or more, an Article is the perfect way to keep everyone informed.

Creating an article is simple, and your imagination is the only limit to what you can share with your organization. Let’s walk through the process step by step!

📚 Creating Your Article

Every article is a fresh canvas where you can add whatever blocks you want. Working with articles, you have these options available:

🧱 Building the content.
🗣️ Add language variations of the article.
🧑‍🎨 Add collaborators that can help with building content and/or translating.
🧑🏿‍🤝‍🧑🏻 Define the audience of the article
📲 Publish the article.
⏩ Forward a copy of the article to external teams.

Let's go through the steps together 😊

Notice: You must have been granted permission to access the Article Studio. If you don’t see Article Studio, contact your local administrator.

📚 Building Your Article

An article is like a blank canvas, and you’re in full control of the content. Here’s how to start:

Open Article Studio:
- From the sidebar menu, click on Article Studio.
- Click on Create Article.
Add the Essentials:
- Cover Photo: Click Add cover photo to upload an image for your article. This will appear as the main image when your article is published.
- Title: Add a short, clear title for your article (this will appear in your article list).

🎔 Tip: Titles that are concise and positive tend to perform best!

🧱 Adding Content Blocks

Now it’s time to add the building blocks! Atobi gives you a range of options to create content that fits your needs:

Text:
- Drag and drop a text block into your article, then start typing.
- You can change text style, make it bold, italic, underlined, or even add links to other content.
Media (Images, Videos, GIFs):
- Upload images, videos, or GIFs directly from your device or add them via external links.
- Max file size: 500 MB for images and videos.
Attachments:
- Add PDFs, files, or links directly into the article. Readers won’t need to download them—they can view them right from their device.
- Max file size: 500 MB.
Article Linking:
- Link to other articles by searching and adding a link directly within the article.
- Note: When forwarding the article to external teams, article links will not appear.

🎬 Adding Actions to Your Article

Where Atobi really shines is in Actions—a powerful way to engage your audience with to-dos, feedback, and more.

These are the building blocks that help you track tasks, gather feedback, and keep everyone aligned. Here’s what you can add:

Task: Simple to-do list items, perfect for tracking progress or confirming tasks.
Media Task: Request staff to share images of how something looks in real life.
Quiz: Test knowledge with multiple-choice questions.
Open Question: Gather detailed feedback or opinions on specific topics.
Yes/No Question: A quick way to check understanding or completion.
Poll: Collect easy feedback from your team. Polls allow quick responses, making participation more likely.

For each action, you can set deadlines, assign tasks to specific members, and define privacy settings. You can even make actions Sequential or Recurring—ideal for product recalls or recurring tasks. You can learn more about Actions here.

🎬 Tip: When creating a product recall, add a Task with a deadline to track completion across stores.

Article Status

While working on an article, you might need to pause and work on something else.

Or maybe you are waiting for a colleague to help with some part of it (to know more about “Collaborators,” click here).

An article can have one of four different statuses:

Draft: you are still working on your article, and no ”Schedule date" has been set yet
Live: your article has been shared with your audience and is live now
Scheduled: you have set a publication date for your article, which is not live yet
Archive: your article is no longer live and, therefore, unavailable for your audience. You can move it back to Draft and republish it.

Tip: If you're uncertain about where an article is, use the “Search for Article” function at the top of the screen.

Article Templates

Do you have any content that you need to use again and again? Working in retail, the answer is probably yes. Such as Product Recalls, weekly price changes, and store visit checklists. Make your teams work faster with the Template Gallery.

You can turn any article into a template. Templates are available for all members with Article Studio access.

Learn how to:

Create a Template
Find and Use Templates

Create a template

Open the article that you wish to convert to a template. An article has to have Draft status to be converted to an article. Tip: You can duplicate Live articles and convert the duplicated article into a template.
From the options menu in the upper right corner, select Convert to template.
Follow the steps.
Your article is now a template that can be reused by other editors in the Template Gallery ✨

Find and use templates

Instead of starting from scratch, why not start from a template and save time?

Go to Article Studio.
Click Template Gallery.
Browse the gallery and select the template your need.
Click Use this template.
You now have a fully customizable copy of the template✨

🌍 Additional Features

Language Variations: Add translations of your article for different regions.
Collaborators: Invite team members to help you build, edit, or translate the article.
Define Your Audience: Choose which group of people should receive the article.
Publish & Share: Once you’re happy with your article, publish it or forward it to external teams for further distribution.

🚀 Ready to Get Started?

Now you’ve got the tools to create, collaborate, and distribute articles that keep everyone in your organization informed and on track. Whether you’re creating a simple announcement or an action-packed training session, Atobi Articles are here to make it easy.