📝 How to Create an Article in Atobi

Creating engaging and informative articles in Atobi is quick and easy! 🎉 Follow these steps to craft your first article and keep your team informed. 👇

In This Article:

📚 Creating Your Article

🏗️ Building Your Article

🧱 Adding Content Blocks

🎬 Adding Actions

📝 Article Status

📌 Article Templates

🌍 Additional Features

📚 Creating Your Article

Every article is a fresh canvas where you can add whatever blocks you want. Working with articles, you have these options available:

1. 🧱 Building the content.
2. 🗣️ Add language variations of the article.
3. 🧑‍🎨 Add collaborators that can help with building content and/or translating.
4. 🧑🏿‍🤝‍🧑🏻 Define the audience of the article
5. 📲 Publish the article.
6. ⏩ Forward a copy of the article to external teams.

Let's go through the steps together 😊

🏗️ Building Your Article

Creating engaging and informative articles in Atobi is quick and easy! Follow these steps to craft your first article and keep your team informed.

1. Open Article Studio:
   • Click Article Studio from the sidebar menu.
   • Click Create Article to start a new one.
2. Add the Essentials:
   • 🖼️ Cover Photo: Click Add cover photo to upload an image - this image will be the first thing your audience sees.
     • Recommended Ratio: 2.1:1​
     • Recommended Size: 1600x725px (optimal for best quality).
     • Minimum Size: 800x360px
   • 📝 Title: Enter a short, clear title that grabs attention.

🧱 Adding Content Blocks

Now it’s time to add the building blocks! Atobi gives you a range of options to create content that fits your needs:

1. ✍ Text Blocks
   • Drag & drop a text block into your article.
   • Format your text (bold, italic, underline, or add links).
2. 🎥 Media (Images, Videos, GIFs)
   • Upload images/videos/GIFs from your device or via a link.
   • Max file size: 500MB
   • 📸 Images:
     • Recommended Orientation: Horizontal visuals are preferred, as vertical images can dominate the screen on mobile devices unless they serve a specific storytelling purpose.
   • 🎬 Videos:
     • Note: Ensure videos are optimized for smooth playback across devices.
3. 📎 Attachments
   • Add PDFs, files, or links to support your article.
   • Max file size: 500MB

⚠️ Important: For security reasons, Atobi no longer allows uploading executable files, including: .exe , scripts, JavaScript code, Python files, PHP files, installers, and similar file types.

4. 🔗 Linking Content

   You can link different types of content directly inside your article:

   • Articles – Search and attach existing articles.
   • Channels – Link specific board or feed channels for easy navigation.
   • Achievements – Link achievements to reference goals or learning paths.
   • Competitions – Link active competitions to highlight ongoing challenges.

Note: When sharing articles externally, linked content won’t be visible.

Where Atobi really shines is in Actions - a powerful way to engage your audience with to-dos, feedback, and more.

✅ Types of Actions You Can Add:

• Task – A simple to-do list for tracking progress.
• Media Task – Request team members to upload images.
• Quiz – Test knowledge with multiple-choice questions.
• Open Question – Gather feedback or opinions.
• Yes/No Question – Get quick responses.
• Poll – Collect fast feedback from your team.
• Money Block - Ensure accuracy in the cash register.

⚙️ Settings for Actions:

• Answer Visibility – Make responses public (for everyone) or private (only visible to editors).
• Mandatory or Optional – Decide if actions are required for completion.
• Deadline or Recurring – Set due dates or make tasks repeat automatically - click here to know more!
• Sequential – Require users to complete actions in a specific order - click here to know more!

To unveil all the secrets about Actions, click 🔗 here 🔗!

📝 Article Status

While working on an article, you might need to pause and work on something else.

Or maybe you are waiting for a colleague to help with some part of it (to know more about “Collaborators,” click here).

An article can have one of four different statuses:

• Draft: The article is still being worked on and has no scheduled publication date.
• Live: The article has been published and is visible to your audience.
• Scheduled: A publication date has been set, but the article is not yet live.
• Archived: The article is no longer live and is unavailable to your audience. It can be moved back to Draft and republished if needed.

📌 Article Templates

Do you regularly use the same content, like product recalls, weekly price changes, or store visit checklists? Instead of recreating these from scratch, use Article Templates to save time and streamline work.

Learn how to:

• 📌 Create a Template
• 📌 Find and Use Templates

📌 Create a Template

1. You can convert any article into a reusable template. Here’s how:
   1. Open the article that you want to convert.
   2. Ensure the article is in Draft status (only draft articles can be turned into templates).
   3. Tip: If the article is Live, duplicate it first and then convert the duplicated version into a template.
   4. Click the Options menu (top-right corner).
   5. Select Convert to Template and follow the steps.

✨ Your article is now available as a template in the Template Gallery for all members with Article Studio access!

📌 Find and Use Templates

Instead of starting from scratch, use a template to save time!

1. Go to Article Studio.
2. Click Template Gallery.
3. Browse the available templates and select the one you need.
4. Click Use this Template to create a fully customizable copy.

✨ Now you have a ready-made structure that you can modify as needed!

🌍 Additional Features

• 🌍 Language Variations: Add translations of your article for different regions.
• 👥 Collaborators: Invite team members to help you build, edit, or translate the article.
• 🎯 Define Your Audience: Choose which group of people should receive the article.
• 📢 Publish & Share: Once you’re happy with your article, publish it or forward it to external teams for further distribution.