🌟 Engagement Studio: Boost Motivation with Achievements & Rewards! 🎉
Atobi's Engagement Studio is your go-to tool for motivating staff and recognizing performance. 🚀 By creating custom achievements 🏅 and offering exciting rewards 🎁, you can inspire your team to reach new heights!
Let’s explore how to set up achievements, track progress, and reward employees! 👇
In This Article
🖥️ Accessing Engagement Studio
🎯 Checking Results & Assigning Rewards
🎁 Giving Members Personalized Rewards
✅ Why Use the Atobi Engagement Studio?
🖥️ Accessing Engagement Studio
🔹 Where to find it? Head to the sidebar menu on your desktop and select Engagement Studio.
🔹 Permissions required: Only admins with the right access can manage achievements.
🔹 First-time access? If you just got permissions, log out and back in to activate it. 🔄
🏆 Managing Achievements
Inside Engagement Studio, achievements can have three states:
✔️ Draft – Still being worked on, not yet visible to members. ✍️
✔️ Active – Available for members to see and earn! 🚀
✔️ Archived – No longer active, but still visible for those who earned them. 📜
Note: Anyone with access to Engagement Studio can view all achievements created on the platform! 🔎
🎨 Creating Achievements
Before you get started, it's helpful to understand the components that make up an Achievement. As you build, you can customize each of these components.
1. Name & Description ✍️
Every achievement needs:
A clear name – Make it engaging and easy to understand.
A short description – Explain the goal or reward.
💡 Example:
🏅 Title: "Checklist Master"
📝 Description: "Prove you’re a master of checklists! Earn this achievement and unlock a surprise reward!"
2. Achievement Triggers 🎯
What should members do to earn this achievement? You can set these triggers:
✔️ Complete a certain number of articles 📖 in a specific Channel 📚.
✔️ Complete articles in a specific Category 🏷️.
✔️ Complete specific articles 📝.
✔️ Set a minimum quiz score 🎓 for the achievement to be awarded.
💡 Example:
🏅 "Product Knowledge Pro" – Earned by completing 5 articles in the Product Training Channel with a minimum score of 80%.
⚠️ Important:
- Achievements do not work with recurring actions or team-based tasks where only one member per location completes them.
- If using the "Complete specific articles" trigger, ensure members have access to those articles!
3. Achievement Visuals 🎨
Your achievement should look great! 🎨 Members will see it on their profile page, so choose colors, icons, or images that make it stand out! 🌟
Best Practice: Use icons or simple graphics instead of detailed images for better visibility.
4. Archive Date 📅
Want to make the achievement available for a limited time? Set an archive date! ⏳
Before the archive date – Members can earn the achievement.
After the archive date – It disappears for those who didn’t complete it, but remains visible to those who earned it.
5. Adding Rewards 🎁
Want to increase motivation? Attach a reward to the achievement! 🏆
🔹 Generic Rewards – The same reward for everyone (e.g., discount code). 🎟️
🔹 Personalized Rewards – Unique rewards manually assigned after completion (e.g., one-time vouchers). 🎫
💡 Example:
🏅 "Top Sales Performer" – Earners receive a personalized voucher for a team lunch! 🍽️
Important: Achievements cannot be edited after a member has earned them! Make sure everything is correct before publishing. ✅
Best Practice: Announce new achievements with a Feed post! 🔥 Highlight the criteria and reward to get everyone excited! 🎉
📊 Tracking Achievements
Members can see their achievements in their profile page, categorized as:
🏅 "In Progress" – They’re working toward earning it! 💪
❌ "Failed" – They completed the articles but didn’t meet the criteria. 😞
✅ "Achieved" – They met the requirements and earned the achievement! 🎉
📩 Members receive a notification when they complete an achievement.
🎯 Checking Results & Assigning Rewards
How to check results?
- Open the active or archived achievement and go to the Results section.
- Use search & filters to track who’s in progress, who earned it, and who didn’t meet the criteria.
👥 Personalized Rewards? Follow up with manual reward assignments—either individually or in bulk.
🎁 Giving members Personalized rewards
If you’ve set up a Personalized Reward, you’ll need to manually assign the reward to members after they’ve earned the achievement. 🏆
Why Use Personalized Rewards?
- Keeps rewards meaningful – Tailor rewards to individual performance. 🎯
- Creates a personalized experience – Makes employees feel valued and recognized. 🌟
- Flexible reward options – From gift cards to exclusive perks, you can reward any way you like! 🎁
- Easier tracking & management – The Engagement Studio lets you see who’s earned a reward and who still needs one. 📊
Where to Check?
In the Engagement Studio table, check the Achieved column to see:
- How many members have earned the achievement.
- How many have not yet received their reward.
How to Assign Rewards?
Click on the Achievement, go to the Results tab, and you’ll see a banner indicating how many members still need to receive their reward.
Manually giving rewards
Step 1: Use the search bar or apply the "Not Rewarded" filter to find specific members.
Step 2: Click Attach next to the member’s name.
Step 3: In the "Reward" field, enter:
- A congratulatory message 🎉
- A voucher code 🎟️
- A certification link 📜
- Any other custom reward
Step 4: The reward will be added instantly, and the member will receive a notification. 🔔
Best Practice: Manually assigning rewards is great for one-time or personalized gifts like exclusive discounts or customized certificates!
Bulk upload rewards
For larger groups, you can bulk upload rewards to save time! ⏳
Step 1: Click Batch Upload 📁. A new window will open.
Step 2: Download the spreadsheet (.csv file) that lists all members who haven’t received their reward yet.
Step 3: Click Continue and follow the guide.
Step 4: Fill in the reward details for each member in the .csv file.
Step 5: Upload the updated .csv file.
✔️ Done! 🎉 The system will now assign rewards in bulk, and each member will receive a notification about their reward. 📩
Best Practice: Bulk uploading is ideal when handling large groups, such as team-wide achievements or seasonal reward distributions! 🚀
✅ Summary: Why Use Personalized Rewards?
🎯 1. Motivates Employees to Take Action
Encourages team members to complete training & key content.
Adds gamification to make learning & engagement fun.
Example: Employees work harder on a training module when they know they’ll earn a badge & reward! 🏅
📈 2. Boosts Engagement & Productivity
Employees stay engaged when their efforts are recognized. 🌟
Achievements add fun and purpose to everyday tasks. 🎯
Fosters healthy competition within teams. 🏆
Best Practice: Announce new achievements in the Feed to get everyone involved! 🔥
📚 3. Reinforces Learning & Skill Development
Encourages continuous training by rewarding progress. 📖
Helps managers track who’s improving & who needs support.
Supports structured learning paths with clear goals.
Example: Create an achievement for completing 5 safety training modules—this keeps employees motivated to keep learning! 🎓
🎁 4. Flexible Reward Options
Choose between generic rewards (discount codes) or personalized rewards (unique vouchers). 🎟️
Employees can display earned achievements on their profiles with pride. 🏅
Keep participation high by offering special perks for top performers! 🚀
📊 5. Tracks Progress & Measures Success
Monitor who’s earning achievements & who needs encouragement. 📊
Get real-time insights on engagement & training effectiveness.
Make data-driven improvements to learning initiatives. 🔎
Best Practice: Use the Results section to analyze how many employees are earning achievements—and adjust goals accordingly!